Essense attaches great importance to your privacy and treats your personal data with due care.
It is good to know that we will only use your personal data in line with the General Data Protection Regulation (Algemene Verordening Gegevensbescherming). In this policy we will explain how Essense collects, uses and shares your personal information.
Personal data is any information that can be used to trace or distinguish an identifiable individual.
Information collection and use
We may ask you to provide us with certain personal data while using essense.eu (“website”) to contact or identify you because you are interested in our services, training offerings or a job.
We might have collected your personal data to provide services to you as a customer, as a (interested) participant for a training or using your services as a participant for (user) research.
Essense only uses your personal data for legitimate purposes (such as business purpose) when this is necessary for our legitimate interests related to the operation of the website, providing services, sharing information, direct marketing. And only when you provided your consent where necessary.
Examples of purposes to process personal data;
- To execute agreements
- For sending invoices and making payments
- To establish and manage the relationship with our clients
- To expand our services
- To answer your questions
- To process applications
- To process registrations
- To provide information to user participants
Use of your personal data provided to us by a form and/or for any of the following purposes
When you’re a customer of Essense for project work or time hire, we store your business and contact data such as name, e-mail address, phone number and job title for the duration of the agreement or so much longer as necessary for providing the agreed or plausible future services and/or for legal purposes (eg. finance and tax law).
When you apply for a job at Essense, we save your application information for 1 month after the application deadline. After this month, your data will be deleted or you will be asked for permission to keep your information for max. 1 year.
When subscribing to our newsletter, download our whitepaper or register for one of our trainings or workshops we will collect your business and contact information such as name, e-mail address, phone number and job title, your data will be stored until unsubscribing.
When your data is used for our clients research, all data will be deleted after finishing the project.
You have the right to opt-out of receiving marketing communications at any time, please send an email to email@example.com or by using the “unsubscribe” option in every marketing email that you receive from us.
Sharing your personal data with third parties
Essense does not sell your personal data to third parties. Third parties that process your personal data on our behalf are carefully selected to ensure the same level of security and confidentiality of your personal data. These third parties will only receive the necessary data to perform the services in question.
We do for example use the following software;
Simplicate to store your customer information
ActiveCampaign for sending out newsletters, downloading white papers or training registrations
Homerun to store your application
Storage and removal of personal data
We only collect personal data that is adequate, relevant and not excessive. We will timely remove and destroy irrelevant or excessive data. Your data will be stored as long as it is necessary to be able to provide and offer our services and/or is required by law.
Data security – how we protect your personal data
A good security of our systems is essential and therefore we implemented reasonable and appropriate security measures to keep your data secure.
If despite these efforts a data breach occurs we will inform all data subjects as soon as possible.
View, modify or delete your personal data
You have the right to view, correct or delete your personal data. In addition, you have the right to withdraw your consent to the data processing or to object to the processing of your personal date by Essense. If you want to know what personal data we have collected about you, or if you want to contact us to exercise your right, you can contact us at firstname.lastname@example.org